Going virtual has imposed a significant departure with how Side Meetings (SM) were set up at past conferences. Although the AC2020 Organizing Committee is committed to offering this component, the service will be limited to ensuring SM are clearly advertised and available to participants on the conference website only, thus, organizers will be tasked with setting up through their preferred provider the meeting link (Zoom, Webex, etc) and providing it to us for posting if desired. We also ask that organizers schedule their meetings on Monday, December 7 only.
A SM schedule will be posted on the AC2020 website including a description of your meeting and the access link you will have provided. Organizers may prefer to forward the link to participants through a targeted invitation or to have participants register ahead of time. These decisions are yours to take but by submitting your form you will have already provided us with certain elements to set this in motion.
Transforming the conference to a virtual format has put immense pressure on the resources available to organize the conference. Our main objective is to deliver a successful virtual Scientific Program to participants, however, if possible, further exploration of webinar services could enhance the scope of the SM component. For the time being, we prefer to offer only what we are confident can be reliably delivered, a service which in 2020 is offered to SM organizers free of charge.
To reserve your SM please fill in and submit this form: https://arcticnet.formstack.com/forms/ac2020_side_meetings_copy