Arctic Change 2014

8-12 December - Ottawa Convention Centre - Ottawa, Canada


The call for abstracts is now closed.

The International Organizing Committee (IOC) and session chairs have made the final selection of oral and poster presentations for each session. The selected oral presentations cover a diverse range of Arctic research topics and include submissions from both junior and senior scientists. Given the limited number of oral presentation slots available, the Organizing Committee has assigned some papers submitted as oral presentations to the poster sessions. Both oral and poster presentations carry equal weight and abstracts will be published for both categories.

Session Format

Each 90-min topical session will be comprised of six 15-min talks or five talks with one double-length (30-min) talk. Additional 90-min sessions have been allocated for oversubscribed sessions. Abstracts submitted as oral presentations and not selected for the oral sessions have been given the opportunity to present during the poster sessions. Poster sessions will be designed for maximum attendance and will not conflict with oral presentations.

Presentation Guidelines

Guidelines for Oral Presentations
Presenters in topical sessions will be given a maximum of 15 minutes for their presentation, including questions. Given that we are running concurrent sessions, presenters will not be given the opportunity to go over their allocated time slot. An LCD projector and computer will be available in each meeting room. Presenters are expected to download their talk on the Conference server the day before their scheduled presentation in the speaker-ready room. This room will be available for presenters who wish to go over their talks and/or make modifications. Note that translation services will not be available and that the main conference language will be English. Please contact the Arctic Change 2014 Administrative Centre if you have any specific needs for your presentation.

Guidelines for Poster Presentations
Maximum poster size is 45 in. (115 cm) wide by 45 in. (115 cm) tall. Do not exceed the maximum poster size as your poster will not fit in the space available. Poster boards and velcro pads will be available. The official poster sessions will take place on the evening of Tuesday 9 December and Wednesday 10 December, however posters will be available for viewing throughout the week. Posters may be set-up as of the afternoon of Monday 8 December and must be taken down before 4:00 pm on Friday 12 December. Poster board allocations will be provided to presenters upon registration. Note that the main conference language will be English.

Graduate Student Poster Awards

A large number of Canadian and international graduate students are expected to attend the Arctic Change 2014 conference. To encourage student research and participation, a poster competition will be organized as part of the conference.

The competition is open to any Masters or Ph.D. student whose poster is approved for presentation at Arctic Change 2014. Students selected for oral presentations are also encouraged to submit a poster for the competition. Only one poster per person can be presented at the meeting. Only registered graduate students present at the poster sessions and able to discuss their work with the panel of judges are eligible for the awards.

A panel of judges will evaluate eligible posters based on set criteria during the dedicated poster sessions. The Poster Award is judged on the clarity, comprehensiveness and conciseness of the abstract, the scientific quality and presentation of research. The winners of the Poster Awards are presented with $1000 for first place, $600 for second place and $400 for third place in each of the following three categories: Social and Health Science, Marine-Natural Science and Terrestrial-Natural Science.

An additional Inuit Partnership of Excellence Award will be awarded to the poster that best addresses Inuit priorities, involves Inuit partners and builds capacity. The winner of the Inuit Partnership of Excellence Award is presented with an Inuit art piece.

The Graduate Student Poster Award winners will be announced and prizes awarded at the Banquet Dinner on the evening of 11 December 2014.